Chimney Specialists, Inc. is a small, family-owned business located in Highland, WI. We pride ourselves in providing a positive work environment and ensuring that our employees are taken care of. If you see yourself being a part of our tight-knit team, please fill out the form below to apply for one of our available positions. Available job descriptions are listed below. We look forward to hearing from you!
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Office Assistant
Up to $18.00 per hour depending on experience.
Certifications: Not required, encouraged.
Position hours are Monday through Friday, 8am to 4:30pm. Primary location is in our Highland, WI office with a rotation to our Dubuque, IA location periodically. Weekend rotation is required with this position from September 1st through December 31sr at our Dubuque location. This position will also fill in as needed at our Dubuque location, when necessary, throughout the year.
The ideal candidate will have at least two years' experience in office management with knowledge in basic office procedures and Word and Excel training, Customer service skills are required. A low key and calm demeanor are preferred for this position. Time management and organization is key to the scheduling position, these skills are required. Construction experience is preferred.
Benefits
• Vacation / Personal Time
• Holiday Pay
• 401K Match
• Health Insurance
• Life Insurance
Skills & Requirements
• Customer service skills / diplomatic skills
• Basic knowledge of Word and Excel
• Time management
• Critical thinking
• Organization skills
• Mapping and routing skills
• Willingness to work with team members
• Willingness to accept additional tasks outside of the above list
• Positive attitude with the willingness to learn new things!
Responsibilities
• All scheduling for employees and customers
• Organizing service and installation crews
• Preparing daily paperwork for crews
• Reviewing contracted jobs and parts ordered for scheduled work
• Scheduling maintenance on the installation trucks, etc.
• Answering phones
• Consult with project managers and technical staff to set up upcoming projects
• Maintain effective scheduling
• Coordinate project timeline
• Identify project delays
• Accommodate scheduling updates and changes
• Scheduling documentation and records
• Prepares, plans, and schedules for installation and service projects
• Pulling permits when it is required
• Scheduling equipment for projects when necessary
• Daily service invoicing
• Upload service documentation and pictures for service staff
• Invoice daily paperwork
• Maintain showroom sales aids
• Manage office cell phone, voicemails, and email inquires
• Maintain sales estimates for salesman
• Maintain brochure stock for showroom floors
